Summer Camp FAQs

We are so excited that you’re interested in our Summer Camps! Please find some Frequently Asked Questions below. If you don’t find the question your looking for, send us an email – Ashton@Synetictheater.org!

Jump to a specific section:

COVID-19 Policies and Safety Plan FAQIn-Person Camp FAQVirtual Summer Camp FAQ

What is the Daily Camp Schedule?

The camp day is 9 AM – 3 PM. Each day features the group coming together in the morning and afternoon with a variety of group and solo activities throughout the day. After Camp Care (3pm – 6pm) and Before Camp Care (8am – 9pm) are available as well.

Is there a sample schedule I can look at?

Totally! Check out our sample schedule here.

What will my young actor do all day?

Daily activities vary by age group and camp theme/show. Activities include: warm-up exercises, theater and improvisation games, music and choreography rehearsal, self-filmed assignments, one-on-one coaching, crafts, and group work/rehearsals.

How do I sign up for classes?

You can sign up here! Take a look at our camp options and find the best one for you and your student. You can also call us at 703-824-8060 ext 108 during regular business hours and speak with a member of our team.

I want to sign up for the same camp as my friend, how do I do that?

Email our Camp Director, Ashton Schaffer. Ashton@synetictheater.org

 


In-Person Camp FAQ Top of page

How will drop off and pick up work?  

Drop-off and pick-up will occur outside our front doors to limit the number of people entering our spaces. Students being picked up early will be brought to the front doors to meet their adult. Per recommendations from the Virginia Department of Health, only students and essential adults will be authorized to enter learning spaces this summer. Adults should bring an ID with them every day for drop off and pick up, for verification.

How large are the groups my students are in?

Each studio will operate at reduced capacity and limited to a single separated group to enable social distancing and our students to have space to freely move/create. Capacity numbers may fluctuate in accordance with Virginia Department of Health’s guidelines for group sizes. The only spaces shared by split groups will be the entryway, lobby, and bathrooms, but we will arrange traffic patterns and timing so as to avoid different groups being in the same space at the same time.

Will I still get to see my child perform?

Of course! That’s the best part of camp! We look forward to showcasing students’ work in in-person sharings (performances) with very limited seating that will be livestreamed for their extended family and friends to enjoy. Sharings (performances) are designed to allow students’ families and friends to celebrate their week at camp. This will be individualized to each camp and group of students and may consist of a recorded performance/showcase of skills, a compilation of students’ work, photos, etc. To protect the privacy of all families, all recordings or group photos are for private viewing only and are not to be shared on social media or any other platforms.

Read more information about our In-Person Camps and our COVID-19 Policies FAQ

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Virtual Camps FAQ

How much screen time is needed for Virtual Summer Camp? 

  • Camp meets Virtually from 9am-3pm, but screen time varies depending on the age group!
    • Grades K-5 – Screen Time: Approximately 2-4 hours per day. A schedule will be sent ahead of time. Each morning will start with a check-in and warm-up. Students will be called for rehearsal throughout the day, where they will play games, work on Physical Theater techniques, and rehearse scenes. The camp day will end with a closing activity. Optional screen-based activities will take place throughout the day to be joined at the caregiver’s discretion. These sessions include family games and activities, coaching sessions, and guided crafts.  
    • Grades 6-8 – Screen Time: Approximately 4 hours per day.  A schedule will be sent ahead of time. Each morning will start with a check-in and warm-up. Students will be called for rehearsal throughout the day, where they will play games, work on Physical Theater techniques, and rehearse scenes. The camp day will end with a closing activity. Optional screen-based activities will take place throughout the day to be joined at the caregiver’s discretion. These sessions include family games and activities, coaching sessions, and guided crafts.  

My student is getting tired of sitting at the computer all day, how are you addressing this?

We know that screen fatigue is high these days and we have planned our camp specifically with this concern in mind. Campers can expect to be online between 2 – 4 hours a day, but not consecutively. Teaching artists will work with the students for an hour or so and then give them a project that they can take off-screen and practice and rehearse and come back at an appointed time to showcase all they’ve learned and explored.

We are also creating audio-driven individual activities where students are given instruction through a sound file so that students can perform activities and do guided work without a screen.  Students will be given access to a camp website specific to their group so they can access scripts, music, schedules, key information, and upload any requested videos. We have had incredible success with this platform in our previous virtual education offerings.

What supplies do I need for virtual Synetic summer camp?

All students will receive a Camp-in-a-Box. Everything you need for camp will be shipped to your door including art supplies, instructions, activity sheets, and scripts. 

When can I expect my Camp-In-A-Box?

All Camp-in-a-Box materials should arrive at least a week before your scheduled session. The Camp-in-a-Box delivery might be delayed if we have an incorrect address for you on file. If you’re not sure which address we have on file, please reach out to Camp Director Ashton Schaffer at ashton@synetictheater.org to verify your address. If you have not received your Camp-in-a-Box at least one week before camp, please contact Camp Director Ashton Schaffer.

What type of technology will I need access to for virtual camp?

Participation in virtual camp requires an internet-enabled device with access to a microphone and camera (desktop computer, laptop, iPad, tablet, or smart phone). Campers will mainly use Zoom. If other programs are needed, you will be notified before camp begins. Synetic will also offer tutorials on how to use all the technology needed for the camp. 

If I have multiple kids in virtual camp, can they share a screen?

If kids are in the same camp and group (Thespians or Young Artist), and you have purchased two camp packages, they can share a device, though we will send a Camp-in-a-Box for each sibling. Siblings who are in different aged camps will need to have access to separate devices, as camp sessions will overlap. 

I have one student in the Thespian group and one in the Young Artist group, how will that work?

We will be using breakout rooms on Zoom so that each group gets individualized and age-appropriate instruction. Both students will need their own screen to participate in these activities. Please contact us if this is not possible and we’d be happy to move around our groups in a way that will make screen sharing easier.

My child has a friend signed up for virtual camp? Can they be in the same camp?

Absolutely! Just sign them up for the same week and email us requesting that they be in the same group. As long as they are in the same age range for either our Young Artists or Thespians we will make sure they end up in the same group.  

Is there time to socialize and make friends at camp?

Yes! Community and ensemble work are a key part of the Synetic summer camp experience. Throughout the day students will have down time to socialize and work together and they will engage in group projects throughout each week. Students will have time to visit with old friends and make new ones. 

How does camp start?

The parent/guardian will receive an email from Synetic each evening with their camper’s Zoom links for the next day. At the beginning of the camp day campers will log onto Zoom. There will be group work and a greeting with all students to start the day followed by breakout rooms and campers working with teachers. 

Will there be a final sharing at the end of the session?

Each camp will conduct a final sharing on the final camp day. Depending on the age group and content of camp, the final sharing will be a combination of pre-recorded materials, a live Zoom show, and a showcase of the art projects done throughout the week.  

If my child is uncomfortable with being on-screen can she participate without her camera?

Due to the physical nature of our summer camps we do ask that students have their cameras on while teaching is being done. This will help out teaching staff better give directions and notes and help students learn our technique easier. We will be recording all Zoom meetings for the safety of our Student and Teaching Artists, but these recordings will be archived privately and not made available to the public. We will make sure all students understand what is being recorded for the performance and what is just part of the rehearsal process. That said, if at any time during the camp, the student would like to take an on-camera break, they are welcome to turn off their camera.

How much parent involvement will be required for these camps?

This will vary on how you would like to approach Virtual Summer Camp with your student. We will teach and help the students log on to our Zoom platform and will have extra staff on call to assist with any issues that may occur.

During off screen time students should work independently on projects given to them by our teaching staff. Each activity will have detailed instructions so students can work on these projects independently, with the screen turned off, if they would like. If parents want, they can work on these projects with their student. Or if the student needs additional guidance, Synetic Teaching Artists will be available virtually to guide the students and answer any questions that they have. 

What is your plan if schools in D.C, Maryland, or Virgina decide to start early next year?

We are currently monitoring the situation and are making decisions as they come. Should schools decide to begin earlier we will offer two options:

1 – Depending on the time this decision is made, we can switch you to an earlier session.

2 – Issue you a refund following our refund policy.

How are you addressing my child’s safety and security in an online environment?

  • Synetic Theater Teaching Artists are trained and experienced working with youth in after school and theater classroom settings. 
  •   Zoom and all other virtual platforms are closely moderated for appropriate behavior both during video interactions and in chats. Staff members will be present for and supervise all video sessions.
  •   Parent/guardian and student must sign the Code of Conduct in order to participate in the Virtual Summer Camp. Synetic Theater reserves the right to remove any student for violating our Code of Conduct policy.
  •   Synetic Theater will host an optional virtual training prior to the start of camp to answer any questions and walk parents through the technology used for camp. Parents/ guardians are also welcome to contact Synetic Theater staff via email or phone at any time during their student’s camp experience to address any issues or concerns.

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COVID-19 SAFETY PLAN AND PROCEDURES FAQ

Jump to a specific section:

Student and Staff Safety | In Case of Exposure or Infection | Performance Info | Refund Policy

Keeping Our Spaces Safe

How are you keeping the spaces clean?

  • We have installed HEPA-grade air purifiers in each room where students are working, and have MERV 13 filters in our central HVAC system.
  • A “deep cleaning” will be performed every week by a professional cleaning company.
  • Water fountains can only be used to refill water bottles. ALL students should bring a water bottle EVERY day to keep hydrated.
  • At the end of each day, we will sanitize often-touched objects (chairs, table tops, door knobs) with CDC & EPA recommended disinfectants.

How large are the groups my students are in?

Each studio will operate at reduced capacity and limited to a single separated group to enable social distancing and our students to have space to freely move/create. Capacity numbers may fluctuate in accordance with Virginia Department of Health’s guidelines for group sizes. The only spaces shared by split groups will be the entryway, lobby, and bathrooms, but we will arrange traffic patterns and timing so as to avoid different groups being in the same space at the same time.

What do you mean by separate groups?

We will be utilizing a “pod” model to limit contact and the chance of transmission among students. Each group will be limited to 15 total people (13 students, 2 teachers) with no overlap between teachers or students. We will start a waitlist when a group reaches its capacity, and once the waitlist has exceeded a minimum amount, we will open up a new one.

Keeping Our Students and Staff Safe

What will your spaces look like in terms of working space? 

 Every student will have an assigned working area each day, designed with distancing in mind. Teaching artists and students will engage in social distancing of at least 6ft whenever possible, down to 3ft (the CDC minimum for school-aged educational programs as of April 2021) when necessary to achieve programmatic goals.

Are masks required? What if my child forgets?

Yes, all teaching artists and students will be required to wear a mask over their nose and mouth at all times, except when eating or drinking while stationary. If either do not bring a mask, a mask will be provided. In accordance with CDC recommendations, we require that fabric face masks have two layers of fabric and be fitted to closely cover an individual’s nose and mouth. Learn more from the CDC about how to find the best mask for your student here.

How will drop off and pick up work? 

Drop-off and pick-up will occur outside our front doors to limit the number of people entering our spaces. Students being picked up early will be brought to the front doors to meet their adult. Per recommendations from the Virginia Department of Health, only students and essential adults will be authorized to enter learning spaces this summer. Adults should bring an ID with them every day for drop off and pick up, for verification. Staggered drop-off and pick-up times for each pod minimizes opportunities for transmission between pods and reduces the number of people gathering outside our spaces simultaneously.

Will there be temperature checks?

Yes.  As part of camp registration, all parents and teaching artists will complete an intake form, in which they will outline their at-home health and safety habits; parents and teaching artists will sign attestations that they will maintain these habits throughout the program to limit exposure and transmission. All in-person summer camp participants will complete a daily symptom questionnaire and temperature check upon arrival. Temperature checks will be done with a contactless thermometer. No one with a temperature higher than 100° will be permitted to enter the building. After a fever of more than 100°, young people and adults must wait 72 hours before returning to the building. A Synetic staff member will be trained in contract tracing, and will work with local and state health departments to facilitate contact tracing if an exposure occurs.

Are staff members vaccinated? 

Yes! All Synetic camp staff will be vaccinated prior to the start of camp.

How will lunch work? What about sharing food?

We will enforce our “no food sharing” policy to protect students from allergens, food sensitivities, and dietary restrictions as well as COVID-19 spread. Additionally, each pod will have a designated lunch area.

Will there be opportunities for my child to wash their hands?

We will have hand sanitizer in every camp space and remind students to wash their hands/sanitize frequently. Students & adults must sanitize or wash their hands at the start of the camp day, before and after eating, and before leaving.

How can I prepare my student for camp?

If wearing a mask all day will be new for your student, practice wearing a mask at home for increasingly longer durations working up to the length of a full camp day. We recommend practicing different activities while wearing the mask including moving around, having conversations, and playing games. Review the policies we have in place with your student and discuss why they are important. If your family chooses not to observe social distancing, mask-wearing, and the CDC recommendations, we invite you to check out our Virtual offerings.  

There is an inherent risk of exposure to COVID-19 in any public place or group gathering. This includes Synetic Theater’s in-person summer camp programming. While we have taken the fullest safety measures possible to reduce the risk of exposure and infection, by participating in our in-person programming, you voluntarily assume all risks related to exposure to COVID-19 and any of its variants. Families wishing to participate in our exceptional education programming this summer without assuming any risk of exposure, are welcome to join us in Virtual Camps.  

We will offer videos, a social narrative, and class discussions to help students prepare for and understand the importance of these guidelines and are happy to work with families to support their student’s individual needs to observe these guidelines.  For the safety of all students and staff, students who attend camp and refuse to wear their mask, wash their hands, or observe social distancing will be dismissed from camp.

In the Case of Exposure or Infection

 If a student or teaching artist exhibits symptoms commonly associated with COVID-19 they will be asked to seek a COVID-19 test ASAP; they will not be allowed to return until we receive paperwork showing two consecutive negative tests and they will be required to quarantine for a minimum of 14 days.

What if my student begins to feel sick during the day?

 If a student exhibits any sick symptoms during the day, they will be quarantined in a designated private space until their parent or guardian can pick them up. All students must be symptom free for at least 72 hours before returning to camp.

What if someone in the camp is exposed?

Families will be contacted about suspected exposure, confirmed exposure, presentation of symptoms consistent with COVID-19, and positive COVID-19 cases in accordance with training and guidelines for contact tracing from the Virginia Department of Health.

If cases start to rise, what will Synetic do?

Synetic reserves the right to cancel any in-person programming due to an increase in local cases, updated recommendations/regulations from the CDC, Virginia Department of Health, or local leaders, or because of the exposure or infection of any participant or Synetic staff member.

Keeping Everyone Involved

Will I still get to see my child perform?

Of course! That’s the best part of camp! We look forward to showcasing students’ work in in-person sharings (performances) with very limited seating that will be livestreamed for their extended family and friends to enjoy. Sharings (performances) are designed to allow students’ families and friends to celebrate their week at camp. This will be individualized to each camp and group of students and may consist of a recorded performance/showcase of skills, a compilation of students’ work, photos, etc. To protect the privacy of all families, all recordings or group photos are for private viewing only and are not to be shared on social media or any other platforms. 

Register with confidence

We recognize the COVID-19 pandemic is an ever-evolving situation and will continue to monitor the data and recommendations provided to us by the CDC, Virginia Department of Health, and local leadership. If any in-person summer camps must be canceled due to increased cases, changes in regulations, or an infected student/staff member, families will be offered a full refund if the camp has not yet started or a pro-rated refund if the camp has begun. If an in-person camp closes due to COVID-19, we will provide an option to families transition to a virtual option. Virtual offerings will be a combination of synchronous engagement via Zoom, asynchronous sharing and creation on our Camp website, and off-screen activities. However, we recognize that virtual learning is not the best fit for each student, is not appropriate for full-day engagement, and does not serve as supervision in the same way our in-person camps do.

I need to change my reservation, what are my options?

Due to the pandemic, we are offering flexible registrations for Summer 2021 in two ways:

  • If you have registered for an in-person summer camp and determine a virtual camp is a better fit, you may transfer your tuition up to 7 days before the scheduled camp date. Any differences in tuition costs must be paid at the time of transfer. Any remaining balance may be processed as a credit to future Synetic purchases, a donation, or a refund. 
  • If you believe your student was exposed or if your student becomes infected before your scheduled camp begins, we can transfer your tuition to another education offering later in the summer (depending upon availability), put your tuition on your Synetic account to be a credit for future purchases, process your tuition as a donation, or process a refund.

What is Synetic’s refund policy?

A full refund is offered if Synetic Theater cancels an in-person camp before the first day of programming or if your student/member of your family/close contact tests positive for COVID-19 prior to the start of camp. 

A refund minus the $50 cancellation fee is given if you cancel more than two weeks before your camp begins. 

If Synetic makes the decision to end in-person instruction of a camp after that camp has begun, a prorated refund will be offered. The amount of the prorated refund will depend on how many days of in-person camp have been canceled and whether you choose to join a virtual option for continuing camp. Families may also choose to have their remaining tuition processed as a credit on their Synetic account for a future Synetic purchase or donate the remaining balance. 

Due to the limited availability, unused extended care is nonrefundable and may not be transferred onto your account. An exception will be granted if Synetic closes programming due to COVID-19 or if your student/member of your family/close contact tests positive for COVID-19 prior to the start of camp. 

No refund or credit will be issued if a student is registered for an age-inappropriate program and Synetic staff determine it to be an unsuccessful fit.  

Registration holds a student’s spot in a program, making it unavailable for other students to register for that spot. We hope your class is a great fit but if, after the first day of class, you choose not to continue, the Education staff is happy to switch you into an available program within the same session, but we will not issue a refund. After the second day of camp, we are not able to accommodate class transfers.

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I’m not going to remember all of this! What do I do?

Registered families will be sent a welcome video series one-week in advance of their first camp day. These videos will include an overview of our policies, an outline of the schedule for your student’s program, a social narrative for our safety policies, a video tour of the spaces your student will be using, and an introduction video for your students to meet their teaching team.

Still have Questions?

Email Camp Director Ashton Schaffer at ashton@synetictheater.org